ACAud

 

CONSTITUTION

CONSTITUTION

 

 

1          NAME OF THE ASSOCIATION

The name of the association (hereafter called ACAud) is the Australian College of Audiology.

 

 

2          AIM AND OBJECTIVES OF ACAud

 

2.1       Aim

            The aim of ACAud is to promote and develop the science and practice of hearing care through the education and support of its members.

 

2.2       Objectives

2.2.1    To be effective as an organisation by offering leadership and excellence in hearing care.

2.2.2    To support members in the provision of optimal hearing care to their clients.

2.2.3    To establish and evaluate standards of clinical competency, ethics and codes of practice for members.

2.2.4    To ensure members have appropriate and continuing educational opportunities.

2.2.5    To conduct professional development events.

2.2.6    To promote research in the field of audiology and hearing care.

2.2.7    To liaise with similar organisations.

2.2.8    To promote public awareness of audiology and community support for hearing care.

 

 

3          DEFINITIONS

‘category’

Unless otherwise indicated by the context of the sentence, ‘category’ includes ‘sub-category’ where such exists.

 

 

‘entity’

means either:

a) an individual who is registered as an Australian Business; or

b) a body corporate which is registered as an Australian Business; or

c) a partnership which is registered as an Australian Business; or

d) an authority of the Commonwealth, a State or a Territory.

 

‘financial year’

            Refers to the year ending 30 June.

 

‘gender’

            Statements implying the male gender refer to both male and female.

 

‘hearing services’

means services or goods for the purposes in connection with:

a) hearing rehabilitation; or

b) assessment of hearing; or

c) hearing loss prevention; or

d) education of hearing care professionals

 

‘meeting’

            Unless specifically stated otherwise, ‘meeting’ refers to a general meeting of ACAud which all members are eligible to attend.

 

‘member’

Unless otherwise indicated by the context of the sentence, ‘member’ refers to any person who has been accepted by ACAud as either an Honorary Fellow, a Fellow, a Full Member, an Associate Member, Student Member, Service Member, or an Affiliate Member.

 

‘special resolution’

means a resolution:

(a)        at a meeting of which notice as set out in clause 6.3.1 has been given; and

(b)        that has been passed by at least 75% of the votes cast by members entitled to vote on the resolution.

 

‘voting member’

            Refers to any person who has been accepted by ACAud as either:

a) a Fellow, an Full Member or an Associate Member and whose membership is current; or

b) a person appointed by the management of a Service Member when its membership is current.

 

3A            Defined terms

3A.1         Where a word appears in bold and underlined print it is a defined term under article 3 of this the Constitution. 

3A.2         This provision is intended as an aid to interpretation only.  The absence of bold or underlined print does not necessarily mean that a word is not a defined term.

 

3B            ‘Ordinary Member’

                 Any reference to an ‘Ordinary’ member in the ACAud Constitution and By-laws or in any other document means a person who is a full member of ACAud.

 

4               POWERS OF ACAud

4.1            To develop, administer and assess examinations to determine individuals’ competence in audiology and related fields.

4.2            To develop, administer and assess standards of best practice to ensure members utilise accepted business practice.

4.3            To hire lands, buildings or property, real and personal, which may be necessary for the purposes of any of the objectives of ACAud.

4.4            To enter into any arrangements with any Government or Authority that are incidental or conducive to the attainment of the aim and objectives and the exercise of the powers of ACAud; to obtain from any such Government or Authority any rights, privileges and concessions which ACAud may think it desirable to obtain; and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions.

4.5            To appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purposes of ACAud.

4.6            To remunerate any person or body corporate for services rendered or to be rendered in the furtherance of the aim and objectives of ACAud.

4.7            To invest and deal with the funds of ACAud in such manner as may from time to time be thought fit.

4.8            To borrow or raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper.

4.9            To make, draw, accept, endorse, discount, execute and issue promissory notes, bills of exchange and bills of lading and other negotiable or transferable instruments.

4.10          To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of ACAud, in the shape of donations, annual subscriptions, sponsorship or otherwise.

4.11          To print and publish any newspapers, journals, periodicals, books or leaflets that ACAud may think desirable for the promotion of the aim and objectives of ACAud.

4.12          To do all such things as are incidental or conducive to the attainment of the aim and objectives and the exercise of the powers of ACAud.

4.13          In the furtherance of the aim and objectives of ACAud, to buy, sell and deal in all kinds of articles, commodities and provisions, both liquid and solid.

 

 

5          MEMBERSHIP

 

5.1       Categories of Membership

            ACAud will have nine categories of membership.

5.1.1    Honorary Fellow

            This member is an individual who has been of extra-ordinary service to the field of Audiology in Australia or to ACAud.   This is the highest honour that can be bestowed on an individual by ACAud.   An Honorary Fellow may also be eligible for another category of membership, but need not qualify in any other way for membership of ACAud.

 

5.1.2    Fellow

            This member is an individual who has achieved the highest level of professional recognition in Australia.   This person can be considered an expert or specialist in his field.   There may be sub-categories of Fellowship in line with areas of specialist practice.

 

5.1.3    Fellow (Retired)

This member is an individual who has been admitted as a Fellow, who has subsequently retired from the workforce and who wishes to maintain contact with the profession.

 

5.1.4    Full Member

            This member is an individual who is considered to have sufficient experience to be able to work independently.

 

5.1.5    Full Member (Retired)

This member is an individual who has been admitted as a Full Member for a minimum of ten years, or who became a member prior to 1 January 1997, who has subsequently retired from the workforce and who wishes to maintain contact with the profession.

 

5.1.6    Associate Member

            This member is an individual who has had some formal training and who is not considered suitably qualified or experienced to work unsupervised in a clinical situation.

5.1.7    Student Member

This member is an individual who is enrolled in a recognised tertiary education course that leads to a qualification in hearing services.

 

5.1.8    Service Member

This member is an entity that has as its primary function, the purpose of providing hearing services.

 

5.1.9    Affiliate Member

            This member is an individual who has an interest in audiology.

 

5.2       Admission to Membership

            ACAud will determine by the passing of By-laws from time to time, the manner of admission to membership.

 

5.3       Certificate of Membership

            All Honorary Fellows, Fellows, Full Members and Service Members will be loaned a certificate indicating their membership status within ACAud.   This certificate remains the property of ACAud and must be returned on lapse, resignation or termination of membership.

 

5.4       Entitlement to Letters and Titles

5.4.1    Honorary Fellows are entitled to call themselves ‘Honorary Fellow of ACAud’, but are not entitled to any letters.

5.4.2    Fellows are entitled to call themselves ‘Fellow of ACAud’ and are entitled use the letters ‘FACAud’.

5.4.3    Full Members are entitled to call themselves ‘Member of ACAud’ and are entitled to use the letters ‘MACAud’.

 

5.5       Maintenance of Membership

            ACAud may determine, by By-law, the conditions with which members may be required to comply to maintain membership.

 

 

5.6       Membership Subscriptions and Fees

5.6.1    All Membership Subscription and fees will be reviewed at the Annual General Meeting. The Executive Committee may establish any new fee necessary to the effective running of ACAud however any such fees must be ratified at the next Annual General Meeting

 

5.6.2    Setting of Membership Subscriptions and Fees

            Membership subscriptions and Fees may be determined annually by motion at the Annual General Meeting by ordinary resolution.   Such motion will apply to the subscriptions and fees for the following financial year.   In the absence of such a motion at any Annual General Meeting the subscriptions and fees will remain the same as those determined for the current year.

 

5.6.3    Due date of Membership Subscriptions

            Membership subscriptions become due on the date of application for membership and thereafter on the first day of each financial year.

 

5.6.4    Lapse of Membership

5.6.4.1   Any member who is in arrears with membership subscriptions forfeits all voting rights until such time as those arrears are paid.

5.6.4.2   A member’s membership of ACAud automatically terminates if the member is 6 months in arrears of payment of the member’s membership subscription fees.

5.6.4.3   A person or entity whose membership is terminated under clause 5.6.4.2 may reapply for membership of ACAud in the same category.

5.6.4.4   A person or entity who reapplies for membership under clause 5.6.4.3. is entitled to be automatically reinstated as a Member of ACAud if:

a)      the application is lodged with ACAud in the form approved by the Executive Committee from time to time;

b)      the application is lodged within 2 years of the date the person or entity’s membership of ACAud was cancelled;

c)      the person or entity has, at all times since the date that the person or entity’s membership of ACAud was cancelled, maintained all conditions of membership under clause 5.5 other than payment of membership subscriptions and application fees under clause 5.6; and

d)      the person or entity pays:

i)        all arrears of membership subscription fees owing to ACAud; and

ii)       all membership application and subscription fees which would, but for the termination of membership, have been payable during the period from the date that membership was terminated under clause 5.6.42. until the date of reapplication for membership under clause 5.6.4.3

5.6.4.5.  If a person or entity who reapplies for membership under clause 5.6.4.3 is not entitled to be automatically reinstated as a member of ACAud under clause 5.6.4.4, the application must be treated as a new application for membership without regard to the person or entity’s prior membership of ACAud.

5.6.4.6   Lapse of membership does not relieve the person or entity of any financial obligation incurred to ACAud while a member.

5.6.4.7   Each member acknowledges and agrees that, if the member’s membership of ACAud is terminated under clause 5.6.4.2 ACAud may notify the Office of Hearing Services (OHS) of the termination without notifying or consulting the member.

5.7       Resignation of Membership

5.7.1    Any member may resign from ACAud by giving notice in writing to the Secretary.

5.7.2    Such resignation will not take effect until all certificates of membership and any other documents and certificates are returned, along with any monies that may have become owing to ACAud while a member.

 

5.8         Termination of Membership

5.8.1    Any member may have his membership terminated by special resolution.

5.8.2    Termination of membership does not relieve the person or entity of any financial obligation incurred to ACAud while a member.

 

5.9       Register of Members

            The Secretary shall cause to be kept a register of all members.

 

5.10     Liability of Members

The liability of a member to contribute towards the payment of the debts and liabilities of ACAud or the costs, charges and expenses of the winding up of ACAud, is limited to the amount, if any, of any unpaid financial obligation incurred to ACAud by that member.

 

5.11     Codes of Conduct and Disciplining of Members

5.11.1       ACAud may, by means of By-Law, determine any or all of Codes of Behaviour, Codes of Practice and Codes of Ethics with which members are expected to comply.

5.11.2       Where ACAud determines a Code of Conduct it will also determine penalties which may be imposed on members who breach that Code.   These penalties may include fines, recategorisation of membership, suspension of membership, termination of membership, warnings and requirements for re-examination.

5.11.3       Where ACAud determines penalties for breach of a Code of Conduct it shall also determine the procedures by which the breach may be assessed to have occurred, an appeal against such assessment may be heard, a penalty may be imposed and an appeal against such penalty may be heard.

 

 

6          GENERAL MEETINGS

6.1       Types of Meetings

 

6.1.1            ACAud shall, at least once in each calendar year and within 5 months after the end of each financial year, and at such place and time as the Executive Committee determines, hold an Annual General Meeting of its members at which the following and only the following business will occur:

6.1.1.1   Taking of the Roll

6.1.1.2   Taking of Apologies

6.1.1.3   Acceptance of the Minutes of the previous Annual General Meeting

6.1.1.4   Acceptance of the Minutes of any Special General Meetings held since the previous Annual General Meeting.

6.1.1.5   Receipt of a report from the Executive Committee on the business of ACAud during the previous financial year.

6.1.1.6   Receipt of a report from each Standing Committee (if any).

6.1.1.7   Declaration of the passing of the Presidency to the President Elect or if no President Elect exists, election of a new President (if required).

6.1.1.8   Election of a new President Elect (if required).

6.1.1.9   Declaration of the poll to elect the Representative(s) of each category of membership in which members are voting members, to the Executive Committee.

6.1.1.10 Determination of membership subscriptions and application fees for the following year (if required).

6.1.1.11 Motions to admit Honorary Fellows (if any).

6.1.1.12 Appointment of Auditor.

 

6.1.2    Special General Meeting

            All general meetings other than the Annual General Meeting will be called Special General Meetings at which the business contained in the Notice of Meeting will be conducted.

 

6.2       Convening of Meetings

6.2.1    The President may at his own discretion and shall, on request of any three members of the Executive Committee or on request of any ten voting members, convene a meeting within twenty eight days.   In default those persons requesting the meeting may convene a meeting.

6.2.2    Where members require the President to convene a meeting, such requisition shall be in writing and shall state the objects of the meeting.   The requisition shall be signed by the members making the requisition and shall be sent to the address of the Secretary and may consist of several documents in a like form, each signed by one or more of the members.

6.2.3    Where, on default by the President, a meeting is convened by members, it shall be convened in a manner as nearly as possible to that in which those meetings are convened by the President and all reasonable expenses incurred convening the meeting shall be refunded by ACAud to the persons incurring the expenses.

 

6.3        Notice of Meetings

6.3.1     Meeting where a Special Resolution is to be proposed

If a Special Resolution is to be voted upon at a meeting, the Secretary shall, no less than 21 days before the date fixed for the holding of the meeting, cause to be sent to each member at his address appearing in the register of members, a notice:

(a)        setting out the place, date and time of the meeting and, if the meeting is to be held in 2 or more places, the technology that will be used to facilitate this;

(b)        stating the general nature of the meeting’s business -

(c)        setting out an intention to propose a Special Resolution;  

(d)        stating the resolution; and

(e)        if a member is entitled to appoint a proxy, containing a statement setting out the following information;

i)    that the member has a right to appoint a proxy;

ii)   whether or not the proxy needs to be a member ACAud

iii)     that a member who is entitled to cast two votes may appoint two proxies, one for each vote to which the member is entitled

 

6.3.2     Meeting where no Special Resolutions are to be proposed

If NO Special Resolution is to be voted upon at a meeting, the Secretary shall, no less than 14 days before the date fixed for the holding of the meeting cause to be sent to each member at his address appearing in the register of members, a notice -

(a)        setting out the place, date and time of the meeting and, if the meeting is to be held in 2 or more places, the technology that will be used to facilitate this;

(b)        stating the general nature of the meeting’s business;

(c)        if a member is entitled to appoint a proxy – containing a statement setting out the following information;

i)     that the member has a right to appoint a proxy;

ii)    whether or not the proxy needs to be a member ACAud

iii)      that a member who is entitled to cast two votes may appoint 2 proxies, one for each vote to which the member is entitled

 

 

6.4       Proceedings at Meetings

6.4.1    Quorum at Meetings

6.4.1.1   A quorum shall be whichever is the lesser of either one-sixth of voting members or ten voting members.   Only voting members present in person are to be considered when determining if a quorum is present.

6.4.1.2   No item of business, except as provided below, shall be transacted at a general meeting unless there is a quorum.

6.4.1.3   If within half an hour of the appointed time for the commencement of a general meeting, there is not a quorum, the meeting shall be adjourned to a similar time fourteen days later at the same place.   No further notice of meeting shall be required.

6.4.1.4   If at the adjourned meeting there is no quorum, no item of business shall be transacted excepting that the members present may resolve to commence the winding up of ACAud in accordance with Clause 18.

 

6.4.2      Chairman at Meetings

6.4.2.1   The President, or in his absence, the Vice President, shall preside as Chairman at each general meeting of ACAud.

6.4.2.2   If the President and the Vice President are absent from a general meeting, the voting members present shall elect one of their number to preside as Chairman of the meeting.

6.4.3      Business of Meetings

6.4.3.1   No business other than that set out in the notice convening the meeting shall be transacted at the meeting.

6.4.3.2   A member desiring to bring any business before a meeting may give notice of that business in writing to the Secretary.   The Secretary shall include that business in the notice convening the next special general meeting after the receipt of the notice.

 

6.4.4      Voting at Meetings

6.4.4.1   A question arising at a general meeting shall be determined on a show of hands of voting members, unless on or before the declaration of the show of hands, a poll is demanded.

6.4.4.2   A poll on any question will be taken if demanded by not less than fifty per centum of voting members present or at the discretion of the Chairman.   The poll shall be taken in such manner as the Chairman shall direct.

6.4.4.3   A declaration by the Chairman that a resolution has, on show of hands or by poll, been carried or carried unanimously or carried by a particular majority or lost, and an entry to that effect in the Minute book of ACAud is evidence of the fact without proof of number or proportion of votes recorded in favour of, or against, that resolution.

6.4.4.4   Upon any question arising at a general meeting a voting member has one vote only.

6.4.4.5   Each voting member shall be entitled to appoint another voting member as his proxy by notice given to the Secretary no later than twenty four hours before the time of the meeting in respect of which the proxy is appointed.

6.4.4.6   All votes shall be given personally or by proxy.

6.4.4.7   In the case of any equality of voting on a question, the Chairman is entitled to exercise a second or casting vote.

 

6.4.5      Adjournment of the Meeting

6.4.5.1   The Chairman may, with the consent of the meeting, adjourn a general meeting from time to time and place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.

6.4.5.2   Where an adjournment is for more than fourteen days, a Notice of Meeting shall be given as in the case of a general meeting.

6.4.5.3   Except as provided for in para 6.4.5.2, it is not necessary to give notice of an adjournment or of the business to be conducted at an adjourned meeting.

 

6.5 Council of Fellows to be notified of decisions at meetings

      The Secretary shall, no later than 14 days after the date of a meeting, cause to be sent to each member of the Council of Fellows;

a)   a copy of the minutes of the meeting; and

b)   details of any motions voted upon at the meeting

      at his address appearing in the Register of members.

 

7            EXECUTIVE COMMITTEE

7.1         Composition of the Executive Committee

              The Executive Committee will have the following members; The President, The Vice President, who will be the Immediate Past President (if one exists) or the President Elect (if one exists), two elected representatives from the Fellows, four elected representatives from the Full Members, one elected representative from the Associate Members and two elected representatives from the Service Members.

 

7.2         Election of Representatives to the Executive Committee

7.2.1      Each category will elect its representatives from among its own members and it will do so independently of all other categories.

7.2.2      The method of election will be in accordance with the By-Laws.

 

7.3         Term of Office of Representatives

7.3.1      Each representative will in the normal course of events serve a term of one year from one Annual General Meeting to the next Annual General Meeting.

7.3.2      Representatives may serve more than one term of office.

 

 

7.4         Quorum at a meeting of the Executive

7.4.1             A quorum at a  meeting of the Executive Committee shall be whichever is the lesser of either:-

(a)     one half of members of the Executive Committee; or

(b)     Six members of the Executive Committee.

7.4.2             No item of business, except as provided below, shall be transacted at a meeting of the Executive Committee unless there is a quorum.

7.4.3             For the purposes of this article, ‘present’ means present either in person or via telephone link or some similar means.

7.4.4             If within half an hour of the appointed time for the commencement of a meeting of the Executive Committee, the is not a quorum, the meeting shall be adjourned to such a time as:-

(a)     the President; or

(b)     if the President is not present, the President Elect or Immediate Past President; or

(c)     if neither the President nor the President Elect or Immediate Past President is present, a simple majority of members of the Executive Committee present

deems appropriate.

 

7.5         Powers of the Executive Committee

              Unless limited by special resolution, the Executive Committee is delegated all powers of ACAud so that it may conduct the business of ACAud.

 

7.6         Conduct of the Business of the Executive Committee

              Unless directed by special resolution, the Executive Committee may conduct its business in any manner that it sees fit.

 

8            COUNCIL OF FELLOWS

8.1                  Members of the Council

Honorary Fellows and Fellows of ACAud, whose membership is current, comprise the Council of Fellows.

 

8.2       Powers of the Council

8.2.1    Where-

a)   the membership in general meeting makes a decision or takes an action that is, in the opinion of two thirds of the members of the Council of Fellows, contrary to the Aim or Objectives of ACAud set out in Article 2; AND

b)   a meeting of the Council of Fellows is convened at which no less than two thirds of the Fellows who vote on the matter resolve to do so

the Council of Fellows may, within 21 days of receiving notice of the decision or action, overturn the decision or take steps to reverse the action.

 

8.2.2    Where -

a)   the Executive Committee in the conduct of its business makes a decision or takes an action that is, in the opinion of two thirds of the members of the Council of Fellows, contrary to the Aim or Objectives of ACAud set out in Article 2; AND

b)   a meeting of the Council of Fellows is convened at which no less than two thirds of the Fellows who vote on the matter resolve to do so

the Council of Fellows may overturn the decision or take steps to reverse the action.

 

8.2.3        A resolution by the Council of Fellows to overturn an action or decision of the Executive or of the membership will be void if -

a)      the resolution was not made in accordance with Article 8.2.1 or 8.2.2; OR

b)      the belief of any of the Fellows who voted upon the motion that the decision or action was against the Aims and Objectives of ACAud was based on a fraud or mistake.

 

8.2.4    Articles 8.2.1 and 8.2.2 do not apply to a decision to wind ACAud up under Article 18.

 

8.3  Council to give reasons

Where the Council of Fellows exercises its power under Article 8.2, the chairman of the meeting at which the motion was passed shall, within 14 days of the date of that meeting, cause to be sent-

a)      in the case of a resolution under 8.2.1, an open letter to the membership of ACAud; OR         

b)      in the case of a resolution under 8.2.2, an open letter to the Executive Committee

stating-

c)      that the Council of Fellows has resolved to overturn the decision or action;

d)      details of the decision or action;

e)      the Council’s reasons for resolving to overturn the decision or action; AND

the Fellows’ reason or reasons for believing that the decision or action is contrary to the aims and objectives of ACAud.

 

9          OFFICERS OF ACAud

 

9.1         Officers

              ACAud shall elect, from among its voting members, a President and an Immediate Past President or a President Elect (who shall be Vice President).

 

 

9.2          Appointment of President Elect

9.2.1       Each even year an election shall be held at the Annual General Meeting for the appointment of the President Elect.   This position will be held for one year and will normally result in the member becoming the President.

9.2.2       Should the position of President Elect become vacant, for whatever reason, during the first nine months of office, a by-election will be held at a meeting to be convened for that purpose and the person elected at that meeting will assume all the rights and responsibilities of the President Elect..

9.2.3       Should the position of President Elect become vacant, for whatever reason, during the last three months of office, a Vice President (who shall not be the President Elect) shall be appointed by the Executive Committee from amongst its members.   In this situation the position of President shall be declared vacant at the next Annual General Meeting and a vote will be taken to elect a new President at that time.

9.2.4       The President Elect can be removed by special resolution and the position filled in accordance with paras 9.2.2 or 9.2.3.

 

9.3         Appointment of President

9.3.1      In the normal course of events, the President Elect will become the new President at the end of the old President’s term of office and will serve a two year term.

9.3.2      Should the position of President become vacant, for whatever reason, during the first twelve months of office, a by-election will be held at a meeting to be convened for that purpose and the person elected at that meeting will assume all the rights and responsibilities of the President.

9.3.3      Should the position of President become vacant, for whatever reason, during the last twelve months of office, the then President Elect shall be appointed to the position of President.   The new President shall then serve the remainder of the old President’s term and in addition will serve his normal two years.

9.3.4      The President can be removed by special resolution and the position filled in accordance with paras 9.3.2 or 9.3.3.

 

9.4         Appointment of Immediate Past President

9.4.1      In the normal course of events a retiring President will become the Immediate Past President and will serve a one year term.

9.4.2      Should the position of Immediate Past President become vacant, for whatever reason, a Vice President (who shall not be Immediate Past President) shall be appointed for the remainder of the term of office by the Executive Committee from amongst it members.

9.4.3      The Immediate Past President can be removed by special resolution and the position filled in accordance with para 9.4.2.

 

 

 

10          COMMITTEES

 

10.1     Standing Committees

            ACAud may, by means of a By-Law, create Standing Committees with, except where limited by para 10.3, such powers and duties as are detailed in the By-Law.

 

10.2       Terminating Committees

10.2.1    The Executive Committee may create Terminating Committees with, except where limited by para 10.3, such powers and duties as it may determine.

10.2.2    All Terminating Committees cease to exist at the Annual General Meeting following their creation.

 

10.3     Limitations of Powers of Committees

10.3.1    No committee shall be delegated the power to alter this constitution or any By-Laws.

10.3.2    No committee shall be delegated the power to admit persons or entities to membership, to terminate membership or to alter any conditions pertaining to membership.

 

10.4     Conduct of the Business of Committees

            Unless limited by this constitution, by any By-Laws, by special resolution or by the resolution creating it, a committee may conduct its business in any manner it sees fit.

 

 

11        SECRETARY

 

11.1       Appointment of Secretary

The President shall appoint a Secretary from among the members of the Executive Committee.   

 

11.2       Duties of Secretary

The duties of the Secretary include those detailed in this constitution, any that may be created by By-Law and those additional duties as may be detailed by the President from time to time.

 

12          AUDITOR

 

12.1               Appointment of Auditor

ACAud shall appoint an Auditor who shall be a certified practicing accountant.   He shall audit the accounts of ACAud and is authorised to call for the production of all books, papers and documents relating to the affairs of ACAud.

 

12.2               Restrictions on Appointment

The Auditor shall not be an Officer of ACAud, a member of the Executive Committee or a member of any Committee.

 

 

13          BY-LAWS

13.1.             ACAud may by motion at a meeting, create, alter or rescind By-Laws that apply to any aspect of the conduct and management of the affairs of ACAud that is not specifically covered by this Constitution.

No By-Law may alter or contradict the Constitution

 

14        FUNDS AND ACCOUNTS

14.1     Appointment of Treasurer

            The President shall appoint a Treasurer from among the members of the Executive Committee.

 

14.2     Financial Records

14.2.1  The Treasurer shall cause to be kept, in accordance with good accounting practice, a record of all financial dealings of ACAud.

14.2.2  The financial records are to be available for scrutiny at all reasonable times by any member.

14.2.3  The Treasurer within two months of the close of the financial year shall cause to be prepared an audited financial statement containing the following particulars:-

-        the income and expenditure of ACAud during its last financial year.

-        the assets and liabilities of ACAud at the close of the last financial year.

This statement is to be included in the annual report to members.

 

14.3     Banking Accounts

14.3.1  Except as provided in 14.3.2 the funds of ACAud are to be kept in a bank  account to which the Officers of ACAud and the Treasurer are signatories with any two to sign.   It will be considered good practice for the Treasurer to be one of the two signatories on any withdrawal.

14.3.2  The Executive Committee may allocate limited funds to a committee or other body in order that that committee or body may carry out its function.   In such case the committee or body will be required to keep a record of its financial dealings and keep the Executive Committee informed of such dealings.

 

14.4     Application of funds

The assets and income of ACAud shall be applied solely in furtherance of its aims and objectives, and no portion shall be distributed directly or indirectly to its members except on bonafide compensation for services rendered or expenses incurred on behalf of ACAud.

 

 

15        VARIATION OF THIS CONSTITUTION

            This constitution may only be altered rescinded or added to by special resolution.

 

 

16        COMMON SEAL

16.1          Provision of Common Seal

The Secretary shall provide for a common seal on which the name of ACAud shall be inscribed in full in legible characters and shall also provide for its safe custody

.

16.2          Authority to use Common Seal

The common seal shall only be used by authority of ACAud and every instrument to which the seal is affixed shall be signed by both Officers of ACAud.